What is Envelope Addressing

Printed vs. Handwritten

Font Options

Rules in Building Your List

Printing Chinese Characters

Addressing Etiquette

What is Envelope Addressing?

• Traditionally, invites are sent via post / mail, and therefore the envelope need to have the recipient's name and address. Nowadays, it is common to distribute invites during gatherings or delivering them personally (or via driver, haha). It is up to you if you need the guest name on the envelope or not.

Printed vs. Handwritten

• Printed envelope addressing is the most economical way. We use an automated system, whatever list you provided will be printed on the envelopes. This is only applicable for medium to light envelope colors. Envelope colors here.
• You can choose any font for printed envelope addressing. We have listed our favorites below, but you can submit your own.
• Unless otherwise specified, mailing addresses will be in print, using Amiri capitalized case.
• If you choose a dark envelope colour, you’ll need to think creatively for the addressing. Handwritten calligraphy is the best solution for dark coloured envelopes as we can use a white or metallic ink (like gold or silver). Handwriting samples here.

FONT
Amiri All Caps
Amiri Capitalized Case
Pinyon Script
Ms. Claudy
Walkway
Mozart Script
Parisienne
Brendisa

• IMPORTANT: Put your names / last names as the file name. We receive many envelope addressing files.
• Please include the font you want us to use. If nothing is indicated, we will decide for you.
• Use excel, numbers or google sheets to make your list, especially if including addresses. Do not mix names with addresses. Please read the guidelines & follow the format below to avoid errors.
• Separate the details into columns, by line, for proper organization. (e.g. Name 1, Name 2, Address 1, Address 2). No need for the address columns if you are only printing names.
• What you give is what will be printed. For those giving addresses with zip codes, please ensure that zip codes that start with zero 0 is properly typed out. Use ' apostrophe before the 0 so that the number will not be simplified. '00100 will be seen as 00100 (and not simply 100).
• Please inform us if there are special characters (enye, ô ñ ü etc). Many of the fonts we use might not have the special characters, please inform us so we can check first. Click on the font names to try the font.
• Use correct capitalization. Do not type in all capital letters, even if you want the names printed in all capitals.
• Double check, triple check the spelling. We do not proofread, as we do not know your guests.
• Please add # in the first column. The number will not be printed, it will only serve as a guide for the quantity. It has to be a separate column from the names.
• Do not type out numbers in making your list. (1. Ms. Alexis...), otherwise the number will also be printed
• No need to type out the word "Blank" for your extra envelopes. Just leave it blank
• We do not encode. Do not send images of your list.
• Our usual font size is 22pt. please inform us if you want it to be bigger.

Invitation Formatting Tips:

• If you're listing multiple guests on an invite, keep the names and addresses to a maximum of 5 lines combined.
• For 3–4 guests full names in one invite can be accepted but address must not be included.
• If you include addresses, it's better to use just first names only.

Accepted Format Samples:

 

Example #2 will be printed as

Mr. and Mrs. Alex Lee

and Family

 

 

Example #5 will be printed as

Hernandez Family

Unit 101 Hubert Street

Taguig City, Philippines 1122

 

Not Accepted (Lines 6 and 7 will not be included in your addressing printing):

 

• Please use a separate file for your Chinese list.
• For a horizontal layout, please just type it in the file like the English version.

• For a custom / vertical layout, please make your own layout on a PDF file. File size should be 6.25 inches x 8.25 inches. Font and size should already be actual, we will not make any changes. We recommend canva or powerpoint. Sample output here.
• 
• 
  
• Black ink on dusty blue paper
•  

• Addressing Women
  • Girls under 18 should be Miss (Miss Rachel Harris).
  • Single women over 18 or married women who use their maiden name should be Ms. (Ms. Anna Smith).
  • Addressing divorced and separated women with the correct title can be tricky, but Ms. is usually the safest option if you're unsure of their preference. If they've returned to their maiden name, Ms. is definitely correct. When using Ms., don't use the husband's first name (Ms. Anna Smith (maiden name) or Ms. Anna Jones (married name)).
  • For widowed women, the above rule also applies, but it's most traditional to use Mrs. and her late husband's first and last names (Mrs. Henry Jones).
  • If addressing a married woman who uses her husband's last name (but his name is not included on the envelope), it's traditional to use Mrs. followed by her husband's first name, but using her first name is also correct and may feel more appropriate depending on the scenario (Mrs. Henry Jones or Mrs. Anna Jones).

• Addressing Couples

  • Married couples who both use the husband's last name should be either be
    • Mr. and Mrs. Henry Jones.  This is the most classic and traditional way of naming guest. Please note that some modern guests might not prefer this and would like the woman’s name included as well, please adjust to your situation
      
    • Mr. Henry and Mrs. Anna Jones. Though not traditional, this format is also safe and acceptable, honoring both guests equally.
  • Married couples who use different last names should use Ms. and Mr. with full names, joined by "and" (Ms. Anna Smith and Mr. Henry Jones), however the order is not strict.
  • Unmarried couples and samegender couples who live together should follow the above rule as well. In all instances, if both names cannot fit on one line, write them on two separate lines without the "and" (whomever you're closer to can be listed first, or it's common to list same-gender couples alphabetically by last name). Samples:
    • Ms. Emily Wood and Mr. George Swan
    • Ms. Nancy Hall (Line 1) Ms. Elizabeth Sams (Line 2) — total of 2 rows

   

  Professional Titles

  For doctors, judges, members of the clergy, or military officers, titles should be included when addressing both formal and informal correspondence to the best of your knowledge.

  • For couples, whoever has the higherranking title should be listed first (The Honorable Anna Jones and Mr. Henry Jones).
  • If both have the same title and share a last name, most titles can be made plural (The Doctors Jones or Drs. Anna and Henry Jones).
  • If both have different titles or the same title but different last names, distinguish each full name with relevant title, joined by "and" (The Reverend Henry Jones and Dr. Anna Jones or Dr. Henry Jones and Dr. Anna Smith).
  • One has title, one doesn't
    • Dr. Harry and Mrs. Jane Foster
    • Mayor Guy and Atty. Gwen Brown
  • The lady is your ninang and you want to name her
    • Mr. Kendrick and Ninang (or Mrs.) Leah Julian

  
  Addressing Families

  For invitations, it's important to be explicit about what members of a household are invited via the names on the envelope (especially when it comes to children and weddings).

  • Any children under 18 should be listed on the line below their parents' names, in age order, without titles or last names (Mr. and Mrs. Henry Jones(followed on the next line:) Emma, James, and Stephen).
  • For less formal correspondence intended for the whole family, the above method is perfectly fine, or you can address the family as a whole using the father's first and last name (The Henry Jones Family).
  • A helpful reminder for making last names plural: You shouldn't address a family this way, but you may use it in the return address on your envelope (or certainly when signing your holiday card). Simply add s or -es to the last name—don't add any apostrophes!

```

01

What is Envelope Addressing?

Traditionally, invitations are sent via post, and so the envelope needs to carry the recipient's name and mailing address. Nowadays, many couples distribute invites at gatherings or deliver them personally. It is entirely up to you whether the guest name appears on the envelope or not.

02

Printed vs. Handwritten

Printed envelope addressing is the most economical option. We use an automated system — whatever list you provide will be printed on the envelopes.

You may choose any font for printed addressing — our favorites are listed in the next section, but you may also submit your own.

Unless otherwise specified, mailing addresses will be printed using Amiri capitalized case.

03

Font Options

Below are our recommended fonts for envelope addressing. Click each name to preview or download.

Font Name	Style
Amiri All Caps	Serif — formal & classic
Amiri Capitalised Case	Serif — default for addresses
Pinyon Script	Script — romantic & flowing
Ms. Claudy	Calligraphy — elegant wedding script
Walkway	Sans serif — clean & modern
Mozart Script	Script — ornate & decorative
Parisienne	Script — soft & whimsical
Brendisa	Script — bold & expressive

04

The Rules for Building Your List

Important

Name your file with your names / last names. We receive many envelope addressing files — this helps us stay organized and avoid mix-ups.

• Please include the font you'd like us to use. If nothing is indicated, we will decide for you.
• Use Excel or Numbers for your list, especially if including addresses. Do not mix names with addresses. Please send a downloaded file — we do not accept Google Sheets links.
• Do not send working files with multiple remarks, comments, or unresolved edits. Send us only the clean, final version.
• Separate details into columns by line for proper organization: Name 1, Name 2, Address 1, Address 2. No need for address columns if you are only printing names.
• What you give is what will be printed. For addresses with zip codes that begin with zero (0), use an apostrophe before the zero so it does not get simplified. '00100 will print as 00100, not 100.
• Please inform us of any special characters (ñ, ô, ü, etc.). Many fonts may not support them — we'll check first. Click font names above to test.
• Use correct capitalization. Do not type in all capitals, even if you want the output in all caps.
• Double-check, triple-check spelling. We do not proofread — we do not know your guests.
• Add # in the first column as a row number. This will not be printed; it only helps with quantity tracking. It must be a separate column from names.
• Do not use numbered list formatting (e.g. 1. Ms. Alexis…) — the number will be printed.
• No need to type "Blank" for extra envelopes. Just leave the row empty.
• We do not encode. Do not send images of your list.
• We recommend printing a test page to check font sizes before submitting. Indicate your preferred size in your file.

Important — File Submission

If an incorrect file format is submitted, our team may still attempt to use it and assist with corrections. However, any misprints resulting from an incorrectly formatted file will be borne by the client. To avoid this situation, please follow the format guidelines above and submit the correct file.

Formatting Tips

• Keep names and addresses to a maximum of 5 lines combined per invite.
• For 3–4 guests on one invite, full names are acceptable but addresses must be omitted.
• If addresses are included, use first names only to save space.

Accepted Format — Examples

Example #2 will be printed as: Mr. and Mrs. Alex Lee
and Family

Example #5 will be printed as: Hernandez Family
Unit 101 Hubert Street
Taguig City, Philippines 1122

Not Accepted

Lines 6 and 7 in the example below will not be included in your addressing printing — they exceed the 5-line maximum.

Ready to Build Your List?

Download our template to get started — it's pre-formatted with all the right columns.

Download Address List Template

05

Printing Chinese Characters

• Please use a separate file for your Chinese list.
• For a horizontal layout, simply type it in the file using the same format as the English version.

Horizontal Chinese layout sample

• For a custom or vertical layout, please create your own layout as a PDF. File size should be 6.25" × 8.25". Font and size must be set to actual print size — we will not make changes. We recommend Canva or PowerPoint. View sample output →

Sample

Black ink on dusty blue paper:

06

Addressing Etiquette

Addressing Women

• Girls under 18 — Miss (e.g. Miss Rachel Harris)
• Single women over 18, or married women using their maiden name — Ms. (e.g. Ms. Anna Smith)
• Divorced or separated women — Ms. is the safest option if unsure. When in doubt, use Ms. with their current last name (e.g. Ms. Anna Smith or Ms. Anna Jones). Do not use the husband's first name with Ms.
• Widowed women — Traditionally Mrs. with her late husband's full name (e.g. Mrs. Henry Jones), though Ms. is also correct.
• Married women using husband's last name (but not listing husband) — Traditionally Mrs. followed by his first name; using her own first name is also acceptable (e.g. Mrs. Henry Jones or Mrs. Anna Jones).

Addressing Couples

• Married couples sharing the husband's last name
  • Mr. and Mrs. Henry Jones — most classic and traditional
  • Mr. Henry and Mrs. Anna Jones — equally acceptable, honors both equally
• Married couples with different last names — use full names joined by "and": Ms. Anna Smith and Mr. Henry Jones
• Unmarried or same-gender couples — follow the same rule. If both names cannot fit on one line, write them on two separate lines without "and." The person you're closer to may be listed first, or list alphabetically by last name.
  • Ms. Emily Wood and Mr. George Swan
  • Ms. Nancy Hall (line 1) / Ms. Elizabeth Sams (line 2)

Professional Titles

For doctors, judges, clergy, or military officers, include titles for both formal and informal correspondence to the best of your knowledge.

• Whoever holds the higher-ranking title is listed first: The Honorable Anna Jones and Mr. Henry Jones
• Same title, shared last name — most titles can be made plural: The Doctors Jones or Drs. Anna and Henry Jones
• Different titles or different last names — distinguish each with their title: The Reverend Henry Jones and Dr. Anna Jones
• One has a title, one doesn't: Dr. Harry and Mrs. Jane Foster / Mayor Guy and Atty. Gwen Brown
• Ninang honorific: Mr. Kendrick and Ninang (or Mrs.) Leah Julian

Addressing Families

• Children under 18 should be listed on the line below their parents' names, in age order, without titles or last names: Mr. and Mrs. Henry Jones followed by Emma, James, and Stephen
• For less formal correspondence intended for the whole family: address using the father's full name — The Henry Jones Family
• Making last names plural — simply add -s or -es to the last name. Never add an apostrophe. (e.g. The Joneses, not The Jones')